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Rogerstone Primary School PTA Meeting Tuesday 6th March 2008
Present Tracy Williams – Chair (TW), Maria Roberts - Secretary (MR), Tracy Withers (TWi), Helen Manson – Treasurer (HM), Clare Jones (CJ), Rebecca Trickey (RT), Liz Miles (LM), Ruth King (RK), Keith Baxter (KB), Alison Reeks (AR).
Apologies Jean Postlethwaite-Dixon, Brad Hughes.
Minutes of last Meeting The minutes of the previous meeting were confirmed as accurate.
Matters Arising a) Book in the bag project HM updated the committee that shopping for toys was due to take place this week. The books have cost £380. HM will see how much money is left after toys have been bought to assess if there is enough available to buy new bags. If there is not enough for new bags, the current ones will be laundered. RK offered to help with the laundry. Action: HM b) Lottery licence and returns forms MR advised that the documentation to renew the lottery licence had been sent and a receipt returned but no licence document had been received. RT informed the committee that this had been sent to her despite clear information from MR to the council that the contact point had changed. RT will forward the licence to MR. Returns forms had also been sent to MR but the committee understands that only pre-sold tickets prior to events require a returns form so a returns form is not required this year. c) NCPTA Membership MR completed the renewal application and TWi and HM signed the direct debit mandate and returned the documents to the NCPTA. Therefore, the membership documentation is being processed. d) Easter Eggs TWi reported that Mrs Yeomans had given her a list of Easter Egg requirements which amounted to 75 crème egg style for nursery; 2/3 little foil ones for reception children to go in their Easter baskets; 60 crème egg style for years 1 and 2 and 10 crème egg style for Learning Centre 1. TWi has been doing price checks and found 12 crème eggs for £3.50 and 99p for a bag of 15 foil eggs in Tesco. She has looked in Lidl and found nothing else suitable but not yet checked Aldi. It was agreed that this could amount to a relatively large sum of money with little value for the money spent as the children probably get plenty of chocolate over Easter! Therefore, it was agreed to supply eggs for nursery and reception only. Action: TWi
Treasurer’s Report HM reported that the balance in the bank account is £7,182.54. This has increased from £7,170.77 last month due to money from Amazon. MR reported that she had put the cheque to refund the £20 lottery licence into her bank account at the weekend.
Charity Commission The committee agreed, having reviewed the constitution that was adopted in 1997, that an Extraordinary General Meeting will be held at the meeting on 6th May 2008. TW wished to clarify that this is to specifically address points 21 and 25 of the constitution. Thirty days notice is required ahead of this meeting so it will need to be advertised on the website as soon as possible. Action: MR to request Brad to put a notice and the March 2008 meeting minutes on the website.
Future events / projects a) Success Photography TW informed the committee that a brochure advertising Success Photography had been offered to Reception and Nursery in the first instance and almost all places have been taken. This will take place on 15th March 2008. The photographer has offered the PTA to keep the booking fees. £110 in deposits has been given to HM and TW has taken £6 off that to refund the watch item. Cindy will open up the building on 15th March 2008. A second date of 12th April 2008 will be offered to Year 1 and 2 shortly. Action:TW b) Non-uniform day 20th March 2008 It was agreed that the non-uniform day theme will be a celebration of Spring. TWi agreed to do a letter and TW, TWi, AR and CT offered to collect the donations on the day. Action: TWi c) Summer fete 5th July 2008 It was agreed that a committee to organise the summer fete will need to start work shortly. A fete meeting is to be held in the Darren Pub in Risca at 8 pm on 11th April 2008. Bottle donations will be needed ahead of the fete so the discos will be held on 1st July 2008.
School wish list There was some discussion around the items on the school wish list. a) Wellies and McIntoshes The committee would prefer plain green McIntoshes similar to the school colours and will approach Katherine Fraser for availability and price. A final decision on wellies was not made as some present feel that parents would prefer their children to wear their own footwear. Action: MR to ask KF re: green McIntoshes b) Mural for school hall at a cost of approximately £1500 – no decision. c) Cooking utensils The teachers have identified that utensils for nursery and reception are particularly needed. Some teachers will visit Ikea for pricing and report back in due course. d) Role play boxes LM reported that the teachers are very pleased that the PTA is considering supporting this and will be clearer about their requirements when they have had the opportunity to spend some time on it after the school inspection. e) Willow structure A query was raised as to whether it is acceptable from a structural perspective to place something on the raised grassed area as the sprinkler system is beneath it – this has been checked and is not an issue. However, LM reported that she has not had contact returned from Denis Bateman to discuss this further. LM suggested that she could approach Llanfrechfa Grange for other possible sources to make a willow structure. Some committee members also reported that they are aware that Taurus Crafts in Lidney do a similar thing. It was highlighted that a final decision on this had not been made as not all members considered this to be educational. Action: LM will continue to investigate f) Forest schools The school has now purchased equipment required for this project so the assistance of the PTA is no longer required.
Any other business a) MR reported that Jean would like to ask the committee if there will be a Ladies Night or fashion show again this year as she is happy to help. It was reported that previous events have raised in the region of £500 and were not onerous in terms of organisation, however, it was preferred to go for events that include dad’s and families. b) Quiz Night MR also said that Jean asked if another Quiz Night would be considered. Following the success of the last event, it was agreed to pursue this idea. It was agreed after the last Quiz that an alternative venue would be used and KB agreed to ask Whiteheads Social Club if we would be welcome there. RT offered to make enquiries about curries. CT suggested that a hog roast may be an interesting alternative and she knew a contact. This item will be discussed again when more information is available about prices and venue availability. Action: KB re: Whiteheads Action: RT re: curries Action: CT re: hog roast b) Warship trip, Legoland or Noah’s Ark KB informed the committee that he helps with a local Beaver group that has organised a trip to a warship in Plymouth. He wondered if this may be a trip that the PTA may wish to host as it received very good feedback. Although everyone was interested, it was felt that a 2 hour 30 minute journey to and from the ship would put most people off. KB said he’d keep his eyes open for a closer venue. This led to a further item from TWi who suggested that a trip to Legoland could be hosted and she had seen very good value entry prices for groups online. There was general support to host such a trip and TWi agreed to do a letter for parents to assess interest. Action: TWi
The date of the next meeting is 6th May 2008 7.30 pm - due to the Easter holidays in April (EGM). Fete meeting: 11th April 2008 8 pm in the Darren Pub, Risca
Rogerstone Primary School PTA Agenda Tuesday 4th March 2008 19:30 hours
a) Book in the bag project update b) Lottery licence and returns forms update c) NCPTA membership update d) Easter eggs
a) Discuss review of the Constitution
a) Success photography b) Non-uniform day 20th March 2008 c) Summer fete 5th July 2008
a) Wellies and McIntoshes b) Mural for school hall/year 6 project c) Cooking utensils d) Role play boxes e) Willow structure f) Forest schools
a) Ladies night/fashion show Spring/Summer b) Quiz Night
Agenda
- Tuesday 5th February 2008 19:30 hours
Rogerstone Primary School PTA Meeting Tuesday 5th February 2008
Present Tracy Williams – Chair (TW), Brad Hughes (BH), Maria Roberts - Secretary (MR), Tracy Withers (TWi), Helen Manson – Treasurer (HM), Clare Jones (CJ), Rebecca Trickey (RT), Liz Miles (LM), Ruth King (RK), Katherine Fraser (KF).
Apologies Alison Reeks, Jean Postlethwaite-Dixon, Sam Yeomans, Keith Baxter.
Minutes of last Meeting One correction was noted to the last page regarding the date of the next meeting which should read February and not December. The minutes of the previous meeting were otherwise confirmed as accurate.
Matters Arising a) ‘Book in the bag’ project HM updated the committee that the books have been purchased. Toys to accompany the books are still being sourced but have proven to be more expensive than initially expected. It was agreed by the committee that a further £100 will be provided for the purchase of the toys. HM advised that the bags will be washed rather than purchasing new ones.
b) School ‘wish list’ and visit to Bethesda LM advised the committee that she is in a position to give the PTA some ideas of items that the school would like the PTA to consider supporting. The list included:
· Wellies and McIntoshes for the younger children so that they can participate in activities outside in suitable clothing and avoid complaints from parents about muddy footwear. It was agreed that this would be costed so that a decision could be made whether to support it. KF agreed to cost McIntosh’s which she would be able to do at cost price. She will look for ‘poncho’ style in the ages of 3 - 4 and 4 – 5. 100 would be needed. No final decision was made on wellies. A view was raised that some parents may prefer to avoid sharing of footwear but others present also felt that an appeal for wellies could be made for donations of wellies that children have grown out of. For further discussion at the next meeting when the cost of the McIntosh’s will be available. Action: KF · Listening Centres and headphones. This is an item that the school would like replaced as they are currently using a system with tapes which are getting difficult to replace. A CD system is available but is potentially not robust enough for school needs therefore this item will be on hold for the moment. · Mural for the school hall – estimated cost £1,500. Last year, a mural called the Legacy of Year 6 was painted on a wall in the hall with the input of a local artist costing £1,200. The aim is to do a mural per year with Year 6 until the available space is used up. It is expected that this may cost up to £1,500. No decision was reached on this. · Cooking utensils for the Design and Technology Room. There is a shortage of items for cookery and it was considered that various utensils can be purchased at a good value price. LM agreed to ask the relevant teaching staff to provide a list on what exactly is needed in order that this purchase can be considered further. It was agreed that the PTA are likely to fund this. It was agreed that £100 would be made available in the first instance. Action: LM · Role play boxes. LM advised that all classes have a role play area depending on what the class is learning about. Items are required for the role play boxes. RK asked if it is possible for an appeal to ask parents to bring in dressing up clothes that they no longer require. LM advised that careful consideration will need to be given to what is required as the children may be learning about the Tudor period for example. It was agreed that RK would approach the teaching staff in Key Stage 1 to ascertain what role play items they require in the first instance and to feedback at the next meeting. Action: RK · Willow structure. The school would like to place a willow structure on the grassed area at the turning circle in front of the school. They are thinking of an item similar to the pandas that can be seen on the Malpas roundabout by the M4 which were made by a gentleman called Denis Bateman. It was considered regarding identifying a theme and asking children to design something and there could be a competition winner. A plaque naming the winning child could be placed alongside it. The school would want the opportunity for the children to participate in making it. The committee were generally interested in this idea but no final decision was reached. Some members were unsure of the educational value of this. LM agreed to contact Mr Bateman and find out further information. Action: LM · Forest schools is where children will be outside participating in exploratory projects and waterproof clothing may be required such as trousers and jackets. There was general support for this idea although it was agreed to revisit the whole list after some costings have been made available.
·
LM suggested that the PTA may wish to devise a powerpoint
presentation that can be presented on a loop system in the school to
highlight where raised money is spent and achievements of the PTA. Action: BH
A previous idea raised by LM was a sound system similar to the one at Bethesda. Committee members had planned to go to Bethesda to ask about specifications of their system but had been unable to organise the visit. At the last meeting in December 2007 Claire Thomas offered to ascertain more information as she has family members who attend Bethesda. No feedback from Claire has been received.
c) Summer fete and Ezeeplay issue It was reported by TWi and HM that the confusion over the Ezeeplay issue at the summer fete has been resolved.
Treasurer’s Report HM reported that there is £7,170.77 in the bank. There have been no outgoings or income since last meeting.
Charity Commission issues a) Recent communications There have been recent issues raised questioning whether the PTA has followed correct procedures with the Charity Commission in view of the change of name. TW reported that she has been investigating proper procedures as a result. She informed the committee that a change of name to a charity must be done at an AGM or EGM (we were compliant with this). There must have been 30 days notice of the AGM (we were compliant with this). The trustees’ details have now been updated with the Charity Commission and the name change is already showing on their website. The change of name does not yet show because we have had to send off a copy of the AGM certified minutes by post, so this may take some time to be updated with the charity commission website. TW advised that she will source a copy of the constitution that the Charity Commission hold, to ensure it’s the same as the one we have. MR will circulate a copy of the constitution that she was given when she took over the Secretary role. It was identified that the constitution may need to be updated to review the quorum for decision-making to reflect current membership levels. It was agreed to consider the constitution at the next meeting. Further clarification is required as to whether the next meeting therefore needs to be an EGM with 30 days notice advertised. TW will clarify. MR wished to clarify her position as her name had been specifically mentioned in some of the communications. Last summer MR raised a query about the purchase of the freezer. She had not had sight of fete minutes where this decision was made and was unsure of the need for a freezer. This led her to question whether the PTA had a constitution as she had never had sight of this either. She questioned what was necessary for a quorum decision to be made and had felt that the PTA needed to review the constitution document as a result. At the PTA meeting in December 2007 a parent asked MR if the name change of the PTA had been done in accordance with Charity Commission rules. From here, the issue was escalated by the concerned parent. MR feels that the issues raised by the concerned parent are not completely resolved and it is important to ensure that required procedures are followed to avoid the PTA being compromised. Action: TW to source a copy of the constitution held by the Charity Commission and to clarify whether the next meeting needs to be an EGM Action: MR to circulate a copy of the constitution
b) Lottery Licence update MR advised that she had been given a notice to renew the Lottery Licence by RT in January 2008. MR has spoken to Mr Jeff Challingsworth in the licensing department at Newport City Council in view of the name change. He has advised to write with the renewal notice and appropriate fee to inform them of the name change. The fee has increased to £20 this year. MR will pay the amount and the PTA will refund it. Mr Challingsworth also advised MR that an annual returns form must be sent with the renewal outlining funds raised in raffles etc. Nobody on the committee had any returns forms and were unable to recall being asked to provide this in the past so MR will ask for some forms as part of the renewal. Action: MR to renew the licence
c) NCPTA membership MR advised that she has attempted to access the NCPTA website but has been unable to as membership has lapsed. This is due to mislaid renewal notices. MR is aware that it is possible to maintain continuous membership if a direct debit is set up which is also a cheaper method of membership. MR agreed to renew the NCPTA membership and investigate the direct debit issue. Action: MR
Past Events / Projects a) Christmas Discos The Christmas Discos went ahead in December 2007. They went well and there were lots of bottle donations. The PTA would like to take this opportunity to thank parents for their kind donations which supported the Christmas fete. Finances from the Christmas discos were included in the fete accounts. The disco is a service provided by the PTA intended as a fun event for the children. Therefore, it is noted that often no funds are raised at the discos and may in fact operate at a loss after paying for the disco and refreshments.
b) Christmas gifts Two children have returned watches sourced via the children’s gifts scheme. TW needs to check that appropriate refunds have been given. Action: TW
c) Christmas Fete The Christmas fete went well and raised £1,400.
Future events / projects a) Non-uniform day 8th February 2008 It was agreed that there was not enough time to organise a non-uniform day for 8th February and it was agreed to postpone this until 20th March 2008. MR felt that, in hindsight, not having a meeting in September and January has left too long between meetings.
Any other business
Action: LM
Action: LM
Action: TW
sent onto him as a previous letter went missing.
The date of the next meeting is yet to be agreed.
Rogerstone PTA Meeting Tuesday 4th December 2007
Present Tracy Williams – Chair (TW), Brad Hughes (BH), Maria Roberts - Secretary (MR), Tracy Withers (TWi), Helen Manson – Treasurer (HM), Claire Jones (CJ), Andy Stephens (AS), Sam Yeomans (SY), Rebecca Tricky (RT), Claire Thomas (CT).
Apologies Alison Reeks, Jean Postlethwaite-Dixon.
Minutes of last Meeting The minutes of the previous meeting were confirmed as accurate.
Matters Arising
Action: CT
Action: HM
Action: SY
Treasurer’s Report There is approximately £5,700 in the bank. The mosaic has been paid for but reimbursements for the items purchased for the children’s shopping events and expenses for TWi are still to be paid. TW asked that at future meetings a detailed breakdown of the account be presented to the committee.
Action: HM
Past Events / Projects
Quiz Night
Christmas shopping trip to Cheltenham
Current Events / Projects
School Discos
Christmas shopping event for children
Action: TW to approach AR to ask if she can help Action: TW to do a flyer
Christmas Fete
Action: HM to contact JP-D re: summer fete money Action: SY to secure 2 staff members to assist Santa at the fete Action: MR to contact Ruth King Action: Any available to helpers are welcome to the school on Friday p.m. to set up Action:TWi to contact PTA members with a date for another fete meeting Action: TW to review the risk assessment
Future events / projects
Non-uniform day February 2008
Any other business
Utility Warehouse – CT
There was no other business and the meeting was closed.
The next meeting will be held on Tuesday 5th Feb 2008.
Rogerstone PTA Meeting Tuesday 6th November 2007 Present Tracy Williams – Chair (TW), Alison Reeks (AR), Brad Hughes (BH), Maria Roberts - Secretary (MR), Liz Miles (LM), Jean Postlethwaite-Dixon (JP-D), Tracy Withers (TWi), Helen Manson – Treasurer (HM).
Apologies Katherine Fraser, Claire Jones, Rebecca Trickey, Andy Stephens.
Minutes of last Meeting The minutes of the previous meeting were not available.
Past Events / Projects
Non-Uniform Day 26th October 2007
Future Events / Projects
Christmas shopping trip to Cheltenham
Action: TWi – flyer
Quiz Night
School Discos
Christmas Fete
Any other business
Action: TWi to ascertain publication dates for the Rogerstone Directory.
Action: TWi to purchase banners.
Action: TW, TWi, AR to visit Bethesda. Action: TWi to investigate computer prices.
Action: HM
Action: TW
Action: TW
Action: All to check diaries.
Action: BH to circulate and ALL to distribute. There was no other business and the meeting was closed. The next meeting will be held on Tuesday 4th December 2007.
Rogerstone PTA Meeting Tuesday 2nd October Present Tracy Williams – Chair (TW), Clare Jones(CJ), Alison Reeks (AR), Brad Hughes (BH), Ruth King (RK), Maria Roberts (MR), Liz Miles (LM), Jean Postlethwaite-Dixon (JP-D), Tracy Withers (TWi) , Rebecca Trickey - Secretary (RT), Helen Manson – Treasurer (HM), Keith Baxtor (KB).
Apologies Nicola Goodfellow, Kerry Short, Katherine Fraser.
Minutes of last Meeting These were agreed
Past Events / Projects Summer Fete
Rogerstone / Risca Carnival
Future Events / Projects Christmas Discos
ACTION: LM to asked Sam Yeoman if her husband will be able to do the disco.
Christmas Fete
Christmas shopping trip
Quiz and curry night
Christmas gift shop
Non-Uniform Day
Website
Communication
Notice Board
AOB
A rugby ball was donated and signed by Gareth Edwards, this will be auctioned at the curry night.
JP-D suggested we place a whiskey bottle in a central place and people can roll £1 coins at it, the nearest one will win the bottle of whiskey. It was suggested this could be done at the curry and quiz night.
ACTION: LM will present a wish list in priority order at the next meeting.
As there was no other business the meeting was closed. The next meeting will be held on Tuesday 6th November.
PFA Meeting Minutes – Tuesday 3rd July 2007
Present: Kerry Short (Chair KT) Rebecca Trickey (Secretary RT)) Tracey Withers (TWi), Jean Dixon (JD) Brad Hughes (BH) Clare Jones (CJ) Alison Reeks (AR) Kethryn Owen (KO)
Apologies, Tracy Williams (TW), Sam Yeoman, Paul Smith, Andy Stephens, Maria Roberts, Liz Miles (headteacher LM), Helen Manson (Treasurer HM), Keith Baxter (KB).
· The minutes are still outstanding from June’s meeting.
· Treasurers Report – Treasurer unable to attend so no report provided.
· Past Events 1. Father’s Day Gifts – TWi reported that the event created over £400 for the school. The event was thoroughly enjoyed by the children and we have received positive feedback from the parents. Therefore this will be repeated in the future, the next shop will be held at Christmas.
Most of the gifts left over from Mother’s day and Father’s day will be put into the lucky dips at the summer fete and the Risca carnival.
2. The car boot sale was not very successful, this was due to the bad weather but the committee would like to thank Keith and his wife for all the hard work they put into organising and running the event.
· Future Events 1. Summer Fete – Twi reported that posters have been created and are being put up around the area a notice has also gone into the Rogerstone Directory and the post man in Afon Village will put flyers through everyone’s door.
The football tournament will be confirmed by Tracy Withers with Ian Collier.
Fete committee will decide on Thursday if the event will be held inside or outside.
2. A contact list will be created on the website which will be password protected, so that everyone has access to committee members.
· AOB 1. RT asked if it was worth investing in a Pay as You Go mobile which could be used to store all numbers and would give parents a contact number for texting and phoning. The committee did not want to proceed with this at this time.
2. TWi wanted the committed permission to buy a freezer which will be kept at the school. The committee approved the purchase of the freezer.
3. It was agreed that the committee would organise a family evening in September. This will be discussed further at the next meeting.
There being no other business, the meeting was closed. This is the last meeting this term, the next one will be held on Tuesday 11th September 2007.
PFA Meeting Minutes – Tuesday 1st May 2007
Present: Tracy Williams (Chair - TW), Rebecca Trickey (Secretary - RT), Helen Manson (Treasurer - HM), Tracey Withers (TWi), Liz Miles (Headteacher - LM), Jean Dixon (JD), Keith Baxter (KB):
Apologies, Clare Jones, Sam Yeoman, Brad Hughes, Paul Smith, Andy Stephens, Maria Roberts, Kerry Short (KS)
· The minutes from the last meeting were agreed.
· Treasurers Report – There is currently £4,000 in the bank.
· Past Events
1. Mothers Day Gifts – TW reported that the event raised over £200 for the school. The children thoroughly enjoyed the experience and the jewellery was fantastic. There is quite a bit of stock left but this should bring in another £700 at future events.
General Comments – Next time there should be more low cost items as some of the children and parents wanted the whole amount spent but we did not have any £1 items.
Some volunteers did not turn up which increased the pressure on the other volunteers. More volunteers are needed next time to ensure the smooth running of the event.
The PFA would like to thank Tracy Williams for taking the lead in this event and to all the volunteers who ensured it was a success.
2. Ladies Night – This was a sensational event and the feedback so far has been extremely positive, everyone enjoyed themselves. JD reported that if the event was run in the future we would not use George clothing, as the process of selecting and taking it back after the event was extremely slow. A couple of the stalls pulled out at the last minute, so in the future it will be advisable to get the money for the tables in advance and non-refundable, the use of the Alcan Club will also be reconsidered for future events. The event made a profit, this will be disclosed at the next meeting.
The PFA would like to thank Jean Dixon and Tracy Withers for organising the event and to all the lovely models Katherine, Tracy and Lisa.
ACTION: CJ to look at a children’s fashion show in the future.
· Future Events
1. Father’s Day gifts – The PFA agreed this would be worth pursuing as Mother’s day was a success. TWi has agreed to take the lead and organise the event. Wed 13th June Thurs 14th June are the proposed dates. TW will help source gifts for the event. Volunteers are needed to ensure it is a success. Volunteers so far are – HM – Thursday morning, RT – Thursday all day (need to confirm), JD – Wednesday possibly Thursday.
ACTION: Volunteers are needed to sell Father Day gifts. If you can help please contact the PFA.
2. Summer Fete Saturday 14th July– TW and TWi are organising this event. The first subcommittee meeting will be held at HM house at 8.00 Thursday May 10th.
Ian Collier is organising a football tournament which will attract more people to the fete. He has purchased medals with the money generated from the entry fee.
ACTION: Volunteers are needed to help with organisation and for running the stalls. If you can help please contact Tracy Williams or Tracy Withers . ACTION: Release of funds to be agreed at next meeting.
3. Non Uniform day – 24th May. LM confirmed the theme for non-uniform day as ‘We’re all going on a summer holiday’. At the last meeting KS agreed to draft a letter for the parents. ACTION: KS to draft and circulate a letter for the parents about non-uniform day.
4. Sale of PE Kit – Katherine Fraser has agreed to sell quality embroidered school uniform and provide 10% of profits to the PFA. Katherine will sell the uniform every Friday between 3 and 4 at the school.
5. RT, TW and HM arranged to meet at the bank on Thursday 3rd May to change cheque authorisation for the PFA.
6. AOB a. RT has received a letter from the Rogerstone Festival asking if we would like a stall. TW suggested selling hotdogs as this is the biggest seller. RT will contact the organiser to find out if this is possible.
Subsequent to meeting JD agreed to phone contact and ask about the hotdogs.
b. KB asked if it were possible to hold a car boot sale. He agreed to take this forward and see if one can be arranged for Sunday 24th June at 2.00pm. Initial thoughts were £4 per car, no vans and a 20 pence entry charge.
c. Contact List – This has been created but not circulated – RT will circulate this to all PFA members.
d. The PFA agreed to purchase some temporary shelving for their store cupboard.
There being no other business, the meeting was closed. Due to the Easter holidays the next PFA meeting will be held on Tuesday 5th June.
PFA Meeting Minutes – Tuesday 6th March 2007 Present: Katherine Fraser (Chair – KF), Tracy Williams (Vice Chair - TW), Rebecca Trickey (Secretary - RT), Helen Manson (Treasurer - HM), Tracey Withers (TWi), Paul Smith (PS), Liz Miles (Headteacher - LM), Andy Stephens (AS), Maria Roberts (MR), Julieanne Coles (JC), Kerry Short (KS).
Apologies: Jean Dixon, Clare Jones, Sam Yeoman, Brad Hughes
· The minutes from the last meeting were agreed.
· Treasurers Report – There is no change from last month currently £5,500 in the bank but once outstanding money paid this will be £5,300.
· Future Events / Projects until July07
1. Mothers Day Gifts – TW has bought some lovely gift ranging from £2.50 - £7.50 and cards.
Some Nursery parents have asked if they can take part in the Mother’s day event. It was agreed that Nursery children can buy gifts if accompanied by their parents. ACTION: TW will put a note on the Nursery door informing parents when they can purchase Mother’s days gifts with their children.
TW has arranged the rota for Friday 9th March - Year 5 and 6 and Wednesday 14th and Thursday 15th March rest of school. KF will look to see if there are any gaps in the rota and contact people who helped at Christmas to see if they can spare an hour or two to help. ACTION: KF to check rota and seek volunteers if necessary.
2. Father’s day Event – This will depend on the success of the Mother’s day event and will be discussed and agreed at the next PFA meeting. ACTION: Agree if going ahead / Sort out dates for children to buy items, volunteers needed to help.
3. Summer Fete Saturday 14th July– TW and TWi agreed to take on the responsibility of organising the Summer Fete. They will form a subcommittee. HM said that Jude has offered her services (she organised the event in the past).
It was agreed that this should run for 2.5 hours start time to be agreed. TWi is in discussions over sponsorship of bucking bronco and other rides / attractions.
Tournaments – These were discussed at length as it was not clear if they can be organised in time. HM will contact Ian Collier to find out if he will be able to help and TWi will also discuss with her contacts. If this cannot be arranged for the summer Fete this will be considered as a separate event in September.
ACTION: Volunteers are needed for the Sub – committee. ACTION: HM, TWi to find out if a tournament can be arranged. ACTION: Release of funds to be agreed at next meeting.
4. Mosaic /Ceramic –Work on the Mosaic will not start until September. The Ceramic work will start in May.
5. Fashion Show – KF reported on Jean’s behalf. The Alcan club has been booked for Friday 27th April. Body shop, jewellery, shoes have been confirmed. Karaoke may also be booked. £4.50 was suggested as ticket price, raffle at £1 a strip with donated prices and outside vendors will be charged £10 per table, Jean will compare the evening. The committee thought it would be better if a clothing company can be found to attend, George at Asda was suggested and Ann Summers, they also felt the ticket price was too much.
Jean is also looking for volunteers to help with posters, publicity, helping on the night.
ACTION: TWi will speak to Jean about the committee’s comments and Jean. ACTION: If you would like to help please contact one of the PFA members.
6. Non Uniform day – 24th May. The teachers will collect the money from the children. The school council will decide a theme and LM will report back at the next meeting, KS will draft a letter for the parents. ACTION: LM to report on the theme for non-uniform day, KS to produce a letter for the parents.
7. Sale of PE Kit – Kit will not go on sale until after the Easter holidays. A notice will be put on the new notice board. Mrs Miles offered to hand out order forms through the staff. KF will look at putting an order form online. ACTION: TW to complete a rota for volunteers and put note in notice board. KF to look at order forms to give children.
8. Website – Brad has requested that all notices are sent to him so that he can put them on the Website.
9. AOB
a. Signatures for PFA funds. Due to the snow RT and TW could not get to the bank so another day needs to be arranged to go to the bank. ACTION: TM, HM and RT to arrange a date to go to the bank.
b. Easter Bonnet parade – This will be held on Wednesday 28th March for Nursery and Reception children only. PFA will buy eggs for 1st, 2nd, 3rd prizes and a small egg for all children. 12 large eggs and 140 small eggs. ACTION: TW to buy eggs.
c. The committee discussed how we can attract new members to join and help. One suggestion was to rebrand the PFA with a more friendly title, such as Parent social committee and advertise in the Rogerstone Directory. This will be discussed further at the next meeting with a view to relaunch the new and improved committee in September.
d. Contact list – A list will be circulated with all the contact names, telephone numbers and email addresses of people who attend meetings. ACTION: RT to complete and email to everyone.
e. Katherine Fraser announced she is standing down as chair. The committee and Mrs Miles thanked her for all her hard work and dedication over the years. She will be missed as the figure head of the PFA. TW will become the new chair until the next AGM - as this is the only available option under formal committee rules. KS agreed to become the vice chair.
There being no other business, the meeting was closed. Due to the Easter holidays the next PFA meeting will be held on Tuesday 1st May.
PFA Meeting Minutes – Tuesday
7th February 2007 ACTION: Sort out dates for
children to buy items, volunteers needed to help. ACTION: Volunteer is needed
to lead this event – Sub – committee to be formed at next meeting. Mrs
Miles to think about the sports tournaments advertisments. Action. HM to arrange for
payment to be made to invoice
Minutes of PFA Meeting -
Tuesday, 5th December Kath Fraser (KF) Tracy Williams (TWs)
PFA Meeting Minutes –
Thursday 9th November 2006, 7.30. |